If you're an entrepreneur, business owner, CEO or manager you would be aware that moving offices is a huge pain. It's disruptive to your work routine, it's stressful, and it's often expensive. That's why it's important to plan your office move carefully.
In this blog post, our professional Brisbane office removalists will discuss some tips that will help make your office or business move as smooth as possible.
Ready to get the ball rolling on moving your office?
This can be made an occasion to do some really dynamic advertising to your customer base but also as important to your staff and suppliers. To gain acceptance and co-operation from staff it is worthwhile to make them feel part of the success of the move by including their input into the design of their own workspaces and departments through brainstorming sessions and staff meetings. Include your department heads and other key personnel in the moving committee for the same reasons.
Listing new furniture and equipment requirements and decor ideas is a useful way of engaging staff in embracing the idea of the relocation.
If you're like most people, you don't think about your office furniture much, once you have it. This may not always be the case in a more design-oriented business or offices that have a higher need for immaculate presentation to show their brand in a highly visual manner but either way, your furniture is just there, doing its job while you run your business. But if you're planning an office move, you'll need to give some thought to what furniture you want to take with you - and what you might want to leave behind. When you're planning your office move, take the opportunity to upgrade your furniture or you may even consider a complete refresh. You'll be glad you did when you're settled into your new space with your new office furniture! The old furniture and equipment may be saleable so consider a warehouse fire sale or similar.
Ensure that you include details of new locations for each item so that the movers are able to place your items for you, saving time and effort on your part. It’s like they say “time is money” so any savings are not just in time but also your money. This might also mean including staff members' names so that they can place their own office equipment in their new office or workspace.
The office move is just around the corner, and you want to make sure that everything goes off without a hitch. In order to do that, you need to make sure that you have all the necessary supplies on hand. Boxes are obviously a necessity, but don't forget about the tape, markers, and packing peanuts. Having these items on hand will make the packing process much easier and will help to ensure that your belongings arrive at your new office in one piece. So before you start packing, be sure to stock up on all the essentials. Your office movers will thank you for it.
Pro tip: Encouraging staff to pack their own workspace, equipment and other requisites is another way of including them in the moving process.
Visibly inspect new and old locations for accessibility for the office removalists so that loading docks and parking areas are free to enable transport vehicles to be able to access your premises. Also, ensure that staff and customers' cars are not inhibiting clear thoroughfare for the moving trucks on the big day. Additionally, check that all arrangements for the day of moving are in place and feasible.
Part of the function of the moving committee might be to have backup plans in place in the event of unforeseen circumstances that might otherwise hinder the smooth flow of the relocation. Additionally having plans in place for a thorough cleanup of both premises prior to the move for the new and after for the old is a worthwhile consideration.
Office moves can be stressful, but with the right planning and execution, they don’t have to be. We hope our office moving tips have been helpful and that you feel confident in tackling your next office move. If you need any assistance along the way, please get in touch with Austate – your Brisbane office removalists and have a look at our other tips for office moving while you’re at it too. We would be more than happy to help make your office move a success! Finally, as a parting thought, why not have a grand opening of the new premises possibly inviting local politicians or notable persons and make it an opportunity to advertise the new location to old and new customers alike. The possibilities are endless. Happy moving!
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